Privacy Policy

Wee Green Deeds is a community volunteering platform based in Fife, Scotland. We are the data controller for your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Contact: fifedirect.co.uk@gmail.com

• Account data: Email address, full name (used internally only), chosen nickname (displayed publicly).
• Profile data: City/town, short bio, profile photo (optional).
• Activity data: Event sign-ups, attendance records, points transactions, awards.
• Messages: Direct messages between users and group chat messages.
• Technical data: Login timestamps, session information.

• To operate the platform and manage your account.
• To track volunteering activity, award points, and display leaderboards.
• To send you event-related notifications and platform updates.
• To moderate content and ensure community safety.
• To comply with legal obligations.

Our legal basis is legitimate interests for running the volunteer community, and consent for optional communications.

Platform administrators interact under the name "Admin" and their personal identity is not disclosed to other users. This protects volunteer coordinators from unwanted contact outside the platform.

We do not sell your personal data. We may share data with:

• Platform infrastructure providers (Base44) who process data on our behalf under data processing agreements.
• Law enforcement if we are required to do so by law.

We use browser local storage to keep you logged in between visits (authentication token). We do not use third-party advertising cookies. You can clear local storage at any time in your browser settings, which will log you out.

We retain your data for as long as your account is active. If you request deletion, we will remove your personal data within 30 days, except where retention is required by law.

You have the right to:

• Access the personal data we hold about you.
• Correct inaccurate data.
• Erase your data ("right to be forgotten").
• Restrict processing of your data.
• Object to processing based on legitimate interests.
• Portability — receive your data in a machine-readable format.

To exercise these rights, email: fifedirect.co.uk@gmail.com

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

Our platform is not directed at children under 16. If you believe a child has registered without parental consent, please contact us and we will remove the account.

We may update this policy periodically. We will notify registered users of material changes by email. The date at the top of this page shows when it was last updated.